360 Vision Events Group
Crafting unforgettable corporate events that elevate your brand
15 Years of not just planning events but building global brands
About Us
360 Vision Events stands out as a beacon of excellence in Gauteng’s event planning landscape. With a history spanning over 15 years and boasting Level 2 BEE Credentials, we’ve carved out a reputation for delivering top-notch event services without breaking the bank. Our team is not just skilled; they’re artisans of the events industry, tailoring services to meet the ever-changing demands of our clients. We don’t just plan events; we breathe life into your vision, employing digital modelling to perfect every detail before the big day. This approach ensures efficiency, cost-effectiveness, and an unwavering commitment to quality. Whether it’s a cozy gathering or a grand affair, we promise and deliver an impeccable execution that embodies our dedication to excellence.
Our Mission
Our mission is to transform visions into unforgettable realities.
Our Vission
To be the leading event management company in South Africa, known for our innovative approach, exceptional service, and ability to create extraordinary experiences that leave a lasting impression.
Event Planning & Management
Our event planning and management services are comprehensive, covering everything from timeline creation to on-site coordination. We handle logistics, vendor negotiations, and ensure that each element aligns with your vision while maintaining strict adherence to protocol.
Venue Selection
- Scouting and securing event locations
- Negotiating venue contracts
Budget Management
- Creating detailed budget plans
- Tracking expenses throughout the planning process
Vendor Coordination
- Sourcing and managing caterers, decorators, AV technicians, etc.
- Liaising between vendors and clients
Event Design
- Developing event themes and styles
- Designing layout and flow of event spaces
Logistics
- Handling transportation and accommodation for attendees
- Managing event timeline and scheduling
Risk Management
- Preparing contingency plans
- Ensuring compliance with health and safety regulations
Marketing and Promotion
- Crafting marketing materials and promotional strategies
- Utilizing social media and digital platforms for event awareness
Registration and Attendee Management
- Setting up registration systems
- Managing guest lists and check-ins
On-site Management
- Overseeing all event operations during the event
- Coordinating staff and volunteers
Post-Event Analysis
- Gathering feedback from attendees
- Evaluating event success and areas for improvement
Events Compliance
Staying compliant is non-negotiable. We keep abreast of regulations, obtaining permits, and ensuring health and safety standards are met, so you can focus on your guests without concern.
Our compliance services are thorough, covering local and national laws, industry-specific requirements, and corporate governance standards. We conduct risk assessments and liaise with authorities to secure all necessary documentation, providing peace of mind that your event adheres to the highest standards of legality and safety.
- Permit Acquisition: Securing all required permits for the event from relevant authorities.
- Regulatory Research: Keeping up-to-date with changes in event-related regulations.
- Health and Safety Planning: Developing comprehensive health and safety plans to mitigate risks.
- Licensing: Ensuring that all vendors and entertainers have appropriate licenses.
- Insurance Management: Arranging suitable insurance coverage for various aspects of the event.
- Accessibility Compliance: Guaranteeing that the event meets all accessibility requirements for inclusivity.
Event Registration and Staffing
First impressions matter. Our registration process is smooth and welcoming, complemented by professional staffing solutions that cater to your guests’ needs throughout the event. From badge creation to guest support, we ensure a hassle-free check-in experience that sets the tone for a successful event. Our staffing services are equally meticulous, providing trained personnel who embody our commitment to service excellence.
- Attendee Registration: Implementing efficient systems for online and on-site registration.
- Badge Design and Production: Creating professional and personalized name badges for attendees.
- Welcome Desks: Setting up and managing welcome areas for a warm reception.
- Information Services: Providing clear and helpful information to guests at all times.
- Staff Training: Ensuring all staff are fully briefed and prepared to represent your event professionally.
- On-Site Coordination: Deploying team members strategically to oversee various aspects of the event.
Audiovisual & Technical Solutions
Engage and captivate your audience with our cutting-edge audiovisual setups. We provide sound systems, lighting, projection, and more, all operated by skilled technicians to enhance the event experience.
Our technical solutions are designed to be seamless and integrated, ensuring that presentations, performances, and speeches are delivered with clarity and impact. We stay ahead of technological trends, offering virtual and hybrid event capabilities that expand your reach.
- Sound and PA Systems: Tailoring audio setups for optimal acoustics in any venue.
- Video Projection and Screens: Offering a range of projection solutions for clear visuals.
- Lighting Solutions: Designing dynamic lighting that transforms the event atmosphere.
- Live Streaming: Providing services for broadcasting your event to a wider online audience.
- Technical Support: On-hand experts to troubleshoot and ensure everything runs smoothly.
Event Design and Décor
Our event design and décor services turn concepts into reality. We curate themes, color schemes, and decorations that resonate with your brand and event purpose, creating an immersive atmosphere. From floral arrangements to custom installations, we meticulously craft each aspect of the event’s visual appeal. Our design team collaborates closely with clients to ensure that every detail reflects their unique style and message, while also considering the practicalities of space and guest experience.
- Thematic Conceptualization: Brainstorming and developing a cohesive theme that aligns with the event objectives.
- Décor Selection and Customization: Sourcing and creating bespoke décor elements that enhance the event's aesthetic.
- Spatial Planning: Arranging décor and furniture to optimize flow and visual impact within the venue.
- Installation and Setup: Managing the assembly and placement of décor elements efficiently and safely.
- Breakdown and Removal: Coordinating the post-event disassembly of décor, ensuring the venue is left in pristine condition.
Customized Entertainment and Booking
Entertainment is the heartbeat of any event. We source and book acts that align with your demographic, from bands and DJs to keynote speakers, ensuring a memorable experience for all attendees.
Our entertainment services are tailored to create the perfect ambiance, whether it’s a corporate gala or a lively festival. We handle all aspects of booking and coordination, so you can enjoy the show with your guests.
- Talent Scouting: Identifying and securing performers that fit the event's theme and audience.
- Contract Negotiation: Handling agreements and riders to ensure a smooth engagement with entertainers.
- Technical Requirements: Coordinating sound checks, stage setups, and performance logistics.
- Show Production: Crafting run-of-show schedules and coordinating with artists for seamless performances.
- Artist Liaison: Providing dedicated support to entertainers before, during, and after the event.
Catering and Food Services
Our catering services are tailored to your preferences and dietary needs, offering a range of cuisines and presentation styles, from buffet setups to plated dinners, ensuring a delightful culinary experience.
We collaborate with top-tier chefs and catering partners to provide menus that impress and satisfy. Whether it’s a corporate luncheon or a wedding reception, our food services are designed to complement the event’s theme and exceed guest expectations.
- Menu Development: Crafting customized menus that cater to diverse tastes and dietary restrictions.
- Food Presentation: Ensuring each dish is not only delicious but also visually appealing.
- Service Staff: Providing professional waitstaff who deliver exceptional service and attention to detail.
Onsite and Mobile Bar Service
Our bar services are versatile, providing everything from classic selections to custom drink menus, ensuring your guests have a premium beverage experience. We work with skilled bartenders and mixologists who can craft signature cocktails and ensure efficient service, whether it’s a pop-up bar at a conference or a full-service bar at a gala. Our mobile bar options offer flexibility for any location, adding an elegant touch to your event.
- Beverage Curation: Tailoring drink selections to match the event's theme and guest preferences.
- Bar Setup and Design: Creating visually appealing bar areas that enhance the event ambiance.
- Licensed Bartenders: Employing experienced professionals to serve guests responsibly and courteously.
Photography and Videography
We capture the essence of your event through professional photography and videography, providing high-quality visual keepsakes that tell the story of your special occasion. Our visual experts specialize in event coverage, ensuring that no moment goes unnoticed. From candid shots to orchestrated highlights, we deliver a comprehensive visual narrative. Post-event, we offer editing services to refine the images and footage, producing shareable content that extends the impact of your event.
- Event Coverage: Comprehensive photo and video documentation of the event.
- Editing and Post-Production: Polishing visuals to create impactful memories and promotional materials.
- Digital Delivery: Providing easy access to digital copies for distribution and social sharing.
Trade Show and Exhibition Management
We excel in trade show and exhibition management, handling booth design, setup, and visitor engagement strategies to maximize your presence and impact.
Our team ensures that your brand stands out with custom exhibits and interactive displays, creating a memorable experience for attendees. We manage every detail from logistics to lead capture, allowing you to focus on networking and showcasing your products or services.
- Booth Design and Fabrication: Crafting unique booths that reflect your brand identity and attract visitors.
- Logistics Coordination: Overseeing the transportation and assembly of exhibition materials.
- Attendee Engagement: Developing activities and materials that engage visitors and generate leads.
Marketing and Promotion
We leverage a mix of traditional and digital marketing strategies to build buzz and drive attendance for your event. Our team creates compelling campaigns that resonate with your target audience, utilizing social media, email marketing, and public relations to amplify your message.
- Strategic Planning: Developing a marketing plan that aligns with your event goals and budget.
- Content Creation: Crafting engaging content for various platforms to captivate potential attendees.
- Analytics and Reporting: Measuring campaign performance to refine tactics and maximize ROI.
Sponsorship and Activations
Securing sponsorships can elevate your event to new heights. We identify and approach potential sponsors, creating mutually beneficial partnerships that enhance the event experience. Our activations not only spotlight sponsors but also add value for attendees, resulting in a more dynamic event atmosphere.
- Sponsor Identification: Researching and targeting companies aligned with your event's values and audience.
- Proposal Development: Crafting compelling sponsorship packages and proposals.
- Activation Concepts: Designing creative ways to showcase sponsors and engage attendees.
Incentive Travel and Logistics
Incentive travel requires meticulous planning and execution. We design unforgettable travel experiences that reward and motivate your team or clients. From destination selection to on-ground activities, we handle all logistics, ensuring a seamless and enjoyable journey for all participants.
- Destination Research: Identifying locations that offer the best experience for your group's size and interests.
- Travel Arrangements: Coordinating flights, accommodations, and local transportation.
- Activity Planning: Organizing excursions, team-building exercises, and special events.
Sustainability Initiatives
We are committed to sustainability, integrating eco-friendly practices into our event planning processes. Our initiatives range from waste reduction to sourcing local products, ensuring that your event leaves a positive impact on the environment.
- Eco-Friendly Materials: Utilizing biodegradable and recyclable items for event setup and décor.
- Waste Management: Implementing strategies to minimize waste and promote recycling during the event.
- Local Sourcing: Partnering with local suppliers to reduce carbon footprint and support the community.
Why Choose Us ?
We are dedicated to delivering exceptional event management services that exceed our clients’ expectations through innovation, creativity, and meticulous attention to detail. We don’t just plan events we build global brands
Client-Centric Approach
We prioritize understanding our clients’ unique visions and needs, ensuring every event is personalized and memorable.
Innovation and Creativity
We leverage cutting-edge technology and creative solutions to bring events to life in dynamic and impactful ways.
Excellence and Professionalism
Our team of highly qualified professionals is committed to delivering the highest standards of service, ensuring seamless and successful events.
Integrity and Transparency
We conduct our business with honesty and transparency, building trust and long-lasting relationships with our clients.
Sustainability and Responsibility
We are committed to sustainable practices and responsible event management, minimizing our environmental impact and contributing positively to our community.
Commitment
We are committed to continuous improvement and staying ahead of industry trends to provide our clients with the best possible event solutions. Our goal is to make every event a unique and memorable experience, reflecting our clients’ vision and exceeding their expectations.
